Administrative Asst Facilities – FT 1st Sinai Med Ctr
Job ID:
R240632
Shift:
1st
Full/Part Time:
Full_time
Pay Range:
$24.10 – $36.15
Location:
Aurora Sinai Medical Center – 945 N 12th St
Milwaukee, WI 53233
Benefits Eligible:
Yes
Hours Per Week:
40
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
- Base compensation within the position’s pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate’s job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc); please ask a Recruiter for more information during an interview.
Schedule Details/Additional Information:
Monday through Friday 7am to 3:30 pm
Major Responsibilities:
- Schedules and maintains calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
- Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
- Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
- Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts basic research and analysis to support administrative needs.
- Operates and maintains office equipment; may order supplies as needed.
Minimum Job Requirements
Education
- High School Graduate
Certification / Registration / License
- None Required
Experience
- Typically requires 1 year of administrative support experience
Knowledge / Skills / Abilities
- Time management and prioritization.
- Ability to maintain confidentiality and use discretion.
- Initiative and independent problem-solving.
- Effective written and verbal communication.
- Professional demeanor and customer service orientation.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Organizational and multitasking abilities
- Diligence and attention to detail.
- Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations
Physical Requirements and Working Conditions
- Normal office environment; occasional lifting up to 20 lbs.
- Prolonged periods of sitting, standing, and keyboard use.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Administrative Support at Advocate Aurora
Aurora Health Care is the largest health system in Wisconsin and a national leader in clinical innovation, health outcomes, consumer experience and value-based care. The state’s largest private employer, the system serves patients across 17 hospitals, more than 70 pharmacies and more than 150 sites of care. Aurora Health Care, in addition to Advocate Health Care in Illinois and Atrium Health in the Carolinas, Georgia and Alabama, is now part of Advocate Health, the third-largest nonprofit, integrated health system in the United States. Committed to providing equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.