Supervisor, Distribution

Supervises employees and coordinates the distribution and materials management functions, which includes: warehousing, receiving, distributing, and shipping. Establishes effective and efficient practices and procedures to support the overall departmental operations while utilizing the most productive and effective resources.

Major Responsibilities:

• Determines organizational/staffing requirements and schedules the flow of materials. Based on user department needs, assigns and adjusts schedules to meet workflow requirements and to improve service effectiveness. Evaluates processes, and develops and implements process improvement plans while reducing costs.
• Prepares, distributes and transports supplies and equipment for safe and appropriate distribution to facilities, departments, or other entities in a timely manner in response to issue requisitions, customer requests, defined replenishment schedules and purchase orders. Resolves customer service issues, deals with customer concerns; and prepares responses to customer issues and problems.
• Monitors and ensures the efficiency and effectiveness for the following operations including, but not limited to, warehousing, distribution, shipping/receiving, supply replenishment, equipment distribution and supply inventory levels to include computer program applications and continued file maintenance.
• Receives incoming materials and equipment and inspects/verifies the accuracy and the condition of the items before signing for the delivery. Ensures efficient and accurate record-keeping systems to verify receipt, storage and distribution of supplies/equipment.
• Maintains financial accountability within the department by managing department assets, inventory control, accounting functions, ordering/receiving, equipment, supplies, and staff scheduling.
• Maintains security, orderliness, and cleanliness in all working areas while providing for the continual checking, rotation and removal of outdated and/or damaged materials.
• Assumes primary responsibility to monitor and assure accuracy for warehousing and receiving operations, to include computer program applications, file maintenance, supply orders, and equipment and supply inventory levels.
• Oversees the operations of computer programs and their file maintenance for supply and equipment inventory programs as required by department and/or hospital policies and procedures.
• Performs physical inventories on a cycle basis to ensure the accuracy of perpetual inventory records and maintains a stock rotation system to ensure first-in-first-out inventory control. Evaluates and recommends the addition of new inventory items, reviews stock status and reorder reports and identifies and disposes of obsolete inventory.
• Warehouses and maintains inventory levels and performs issues and credits for supplies/equipment as necessary. Controls warehousing to reduce inventory costs without creating stock-out situations and increasing the inventory turnover rate.
• Performs human resources responsibilities for staff which includes coaching on performance, completes performance reviews and overall staff morale. Recommends hiring, compensation changes, promotions, corrective action decisions, and terminations.
• Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.

Licensure, Registration, and/or Certification Required:

• A valid drivers license issued by the Division of Motor Vehicles.

Education Required:

• Associate's Degree (or equivalent knowledge) in Business or related field.

Experience Required:

• Typically requires 3 years of experience in logistics, distribution, and materials management including experience at a lead or senior level.

Knowledge, Skills & Abilities Required:

• Knowledge of material handling (receiving, stocking, and distributing of supplies/equipment), warehousing, and inventory control.
• Demonstrated leadership skills in problem solving, decision-making, and initiative.
• Excellent written and verbal communication skills and the ability to communicate effectively with all levels of employees, and leadership.
• Proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel) or similar products. Demonstrated experience and working knowledge of material management information systems, including IREQ, CERNER, Medipak and the AIMS equipment tracking systems is preferred.
• Ability to operate a hand-held computerized PAR supply replenishment system.
• Demonstrated knowledge of JCAHO and OSHA requirements relative to distribution.
• Demonstrated ability to use, material handling equipment such as but not limited to pallet movers, order pickers, reach trucks, and miscellaneous supply transporting equipment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.