Accounts Payable Rep I

• Responsible for ensuring appropriate payments have been made according to invoice and established payment terms.
• Acts as a resource for vendor accounts and affiliates answering questions as needed.
• Matches invoices to receiving reports and purchase order information on-line by utilizing the ERS (Evaluated Receipts Settlement) process.
• Audits check copy vouchers to ensure accuracy of payments made and corrects errors as appropriate.
• Files shipping orders and ensures appropriate credit memos are processed.
• In conjunction with purchasing representatives and outside vendors, resolves discrepancies and documents accordingly.
• Reviews audit trails to ensure allocations have been made to appropriate affiliate.
• Informs and encourages vendors to utilize self-serve web site as a tool to view payment history.
• Reconciles monthly vendor statements for vendor accounts if necessary.
• Identifies vendors that can be transitioned into an electronic format, or can be established on a recurring payment schedule, etc.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 1 year of experience in accounts payable.

Knowledge, Skills & Abilities Required:

• Ability to operate a ten-key calculator, copier, fax machine, and printer.
• Demonstrates a basic proficiency in the use of Microsoft Office Word and Excel or similar programs. Ability to effectively communicate via email as necessary.
• Demonstrates a basic understanding of debits/credits and be familiar with payment and discount terminology.
• Must have a good mathematics aptitude.
• Ability to effectively communicate with a variety of individuals.

Physical Requirements and Working Conditions:

• Will be required to sit 60% of each day and also stand, walk, squat and bend at various times throughout each workday.
• Must be able to use hands with fine manipulation when keying invoices on PC.
• Operates all equipment necessary to perform the job.
• Exposed to normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.