Administrative Assistant I ACH

Major Responsibilities:

• Performance of diversified administrative and secretarial work in support of the department
  •     1)Compile, analyze and summarize data to prepare reports.
  •     2)Coordinate work or provide direction and/or guidance to others.
  •     3)Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages
  •     4)Monitor budget for department.
  •     5)Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
  •     6)Coordinate meetings and special events with very little direction.
  •     7)Initiate follow-up for calls, correspondence, etc. received by department.
• Preparation and dissemination of correspondence
  •     1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
  •     2)Compose correspondence for supervisor/staff.
  •     3)Collect data and/or compile information to prepare reports for the department.
  •     4)Take and transcribe dictation and/or use shorthand as needed.
• Maintenance of department files.
  •     2)Create and set up filing systems for department/unit.
  •     1)Maintain records and files within the department/unit.

Education/Experience Required:

• • High school or equivalent • 5 years administrative secretarial experience OR • Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required:

• • Typing 60+ words per minute preferred • Extensive knowledge of several software applications is preferred • Ability to create spread-sheets manipulate data preferred • Ability to work independently

Physical Requirements and Working Conditions:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.