Administrative Assistant – Lab
Job ID:
R143223
Shift:
1st
Full/Part Time:
Full_time
Pay Range:
$23.65 – $35.50
Location:
Advocate Trinity Hospital – 2320 E 93rd St
Chicago, IL 60617
Benefits Eligible:
Yes
Hours Per Week:
40
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
- Base compensation within the position’s pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate’s job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Schedule Details/Additional Information:
8-4:30 pm, M-F
Major Responsibilities:
- Performance of diversified administrative and secretarial work in support of the department
- Compile, analyze and summarize data to prepare reports.
- Coordinate work or provide direction and/or guidance to others.
- Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages
- Monitor budget for department.
- Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
- Coordinate meetings and special events with very little direction.
- Initiate follow-up for calls, correspondence, etc. received by department.
- Preparation and dissemination of correspondence
- Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
- Compose correspondence for supervisor/staff.
- Collect data and/or compile information to prepare reports for the department.
- Take and transcribe dictation and/or use shorthand as needed.
- Maintenance of department files.
- Maintain records and files within the department/unit.
- Create and set up filing systems for department/unit.
Education/Experience Required:
• High school or equivalent
• 5 years administrative secretarial experience OR Associates degree and 3-4 years administrative secretarial experience
Knowledge, Skills & Abilities Required:
• Typing 60+ words per minute, preferred
• Shorthand/Dictaphone preferred
• Extensive knowledge of several software applications is preferred
• Ability to create spread-sheets manipulate data preferred
• Ability to work independently
Physical Requirements and Working Conditions:
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Administrative Support at Advocate Aurora
Advocate Health Care is the largest health system in Illinois and a national leader in clinical innovation, health outcomes, consumer experience and value-based care. One of the state’s largest private employers, the system serves patients across 11 hospital locations, including two children’s campuses, and more than 250 sites of care. Advocate Health Care, in addition to Aurora Health Care in Wisconsin and Atrium Health in the Carolinas, Georgia and Alabama, is now a part of Advocate Health, the third-largest nonprofit, integrated health system in the United States. Committed to providing equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.
