Chart Forms Specialist

• Responsible for system clinical chart forms control and management including new form creation, existing form revision, combining like forms and document type barcode assignment.
• Implement system forms standardization process to ensure that HIM principles and best practices are met. Utilize a standardized methodology for ongoing form process improvement.
• Works with clinical leadership, compliance, legal, regulatory and other operational stakeholders to ensure form standards meet HIM forms standards, and all federal, state and accreditation requirements.
• Provides guidance to form requesters for maximum form efficiency and cost savings.
• Responsible for maintaining current knowledge of applicable federal and state laws and accreditation standards; monitor and communicate changes impacting forms to ensure adaptation and compliance.
• Performs duties in a cost-efficient and cost-effective manner without compromising quality.
• Manages multiple projects simultaneously and provide timely updates to leadership regarding timeline and status of assigned tasks.

Licensure, Registration, and/or Certification Required:

• Health Information Administrator (RHIA) registration issued by the American Health Information Management Association (AHIMA), or
• Health Information Technician (RHIT) registration issued by the American Health Information Management Association (AHIMA), or

Education Required:

• Bachelor’s Degree in Health Information Management or related field.

Experience Required:

• Typically requires 3 years of experience in coding, health information management and/or compliance for large complex health care systems.

Knowledge, Skills & Abilities Required:

• Must have a process improvement mindset.
• Excellent organization, prioritization and time management skills.
• Ability to interpret an extensive variety of clinical and regulatory information.
• Possess knowledge in clinical terminology, medical vocabulary and classification systems.
• Excellent communication skills and the ability to communicate effectively with all levels of staff.
• Act as a positive, proactive team player.
• Demonstrate ability to function independently and coordinate multiple projects simultaneously.
• Ability to identify and solve problems creatively and to work within deadlines with a high attention to detail.
• Strong presentation and interpersonal skills. Ability to present ideas in user-friendly language and to influence others to move towards consensus on critical decisions.
• Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) or similar products.

Physical Requirements and Working Conditions:

• Must be able to sit, stand, bend, reach, and walk at various times throughout the workday.
• Must be able to lift up to 10 lbs frequently, and up to 40 lbs occasionally.
• Must have functional vision.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment and medical record file room.
• Position requires travel to different sites, therefore may be exposed to road and weather hazards.
• May have extended exposure to a computer monitor.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.